Track software licenses, hardware assets, purchases, and renewals in one centralized location.
The Assets page provides a unified view of all your organization's IT assets, including software licenses and hardware inventory.
Track software licenses, seats, renewal dates, and costs across your organization.
Manage physical assets like laptops, servers, monitors, and network equipment.
Use AI to extract asset information from invoices, contracts, and emails.
Never miss a renewal with automatic tracking and alerts.
Track your software subscriptions and perpetual licenses
Click "Add Asset"
While on the Software Licenses tab, click the Add Asset button
Enter License Details
Fill in the required fields:
Set Purchase & Renewal Info
Track financial details:
Save the License
Click Save Software to add it to your inventory
Track physical IT equipment
Switch to the Hardware Assets tab to manage laptops, desktops, servers, monitors, and other physical equipment.
Switch to Hardware Tab
Click the Hardware Assets tab
Add Hardware Asset
Enter device information:
Set Assignment & Location
Track where assets are:
Extract asset data automatically
Use AI to automatically extract asset information from invoices, contracts, and emails. This saves time and reduces manual data entry errors.
Click "AI Upload"
Click the AI Upload button in the header
Upload a Document
Drag and drop or click to browse. Supported formats:
Or Paste Text
Paste invoice text, email content, or contract excerpts directly into the text area
Review Extracted Data
AI will extract: Software name, vendor, price, seats, order numbers, and more. Review and click Create Asset to add to inventory.
Pro Tip
AI extraction works best with clear invoices and order confirmations. For complex contracts, you may need to review and adjust extracted values.
Never miss a renewal deadline
The Upcoming Renewals section shows software and hardware with approaching renewal or warranty expiration dates.
Urgent
Within 7 days
Soon
Within 30 days
Upcoming
31-90 days
Color-Coded Urgency
Renewals are color-coded by urgency so you can prioritize what needs attention first.
Renewal Cost Preview
See expected renewal costs to plan your budget ahead of time.
Find assets quickly
Use the search and filter tools to quickly find specific assets in your inventory.
Search
Search by name, vendor, serial number, or assigned user
Filter by Status
Filter by Active, Expired, Cancelled, In Repair, or Retired
Filter by Category
Software: Productivity, Security, Development, Infrastructure, Communication. Hardware: Laptop, Desktop, Server, Monitor, Network, Mobile
Fill in all fields including purchase info and renewal dates for accurate tracking.
Update asset status when things change - reassignments, renewals, retirements.
Store license keys and purchase documents. Use AI Upload to extract and save details.
Check upcoming renewals weekly to avoid surprise expirations or auto-renewals.
Learn more about managing your IT assets.